1. Data controller
Acots Global Private Limited (“Acots”, “we”, “us”) is the controller for personal data processed through this website and our business operations relating to engineering talent delivery. Registered address: DLF Forum, Phase 3, Gurugram, Haryana 122002, India. Contact: hello@acotsglobal.com.
2. What we collect
Depending on how you interact with us, we may process:
- Client contact data: name, role, company, work email, phone, and information you submit via our contact or discovery forms.
- Engineer applicant data: name, email, phone, LinkedIn profile, CV/resume, skills, specialties, availability, location preferences, and notes you provide when applying via our careers flow.
- Engagement data: when contracted, information necessary to staff, manage, and report on delivery (e.g. work contact details, timesheets, access logs) under our agreement with you.
- Technical data: IP address, browser type, approximate location derived from IP, and cookies as described in our Cookie Policy.
- Communication records: correspondence relating to enquiries, contracts, delivery, and support.
3. How we use your data
We use personal data to:
- Respond to enquiries and schedule discovery calls.
- Evaluate engineer applications, verify skills, and match specialists to client engagements.
- Deliver staff augmentation and managed pod services under contract.
- Operate our website securely and improve our services.
- Comply with legal obligations and enforce our agreements.
4. Legal bases (UK / EEA)
Where GDPR applies, we rely on appropriate bases such as: performance of a contract, legitimate interests (operating a B2B engineering delivery business, securing our systems, evaluating applicants), consent where required (e.g. certain cookies), and legal obligation. Where we process data on behalf of clients under engagement contracts, the client may be controller and we act as processor under a Data Processing Agreement.
5. Security and compliance requirements
Some clients impose additional data-handling requirements under SOC 2, HIPAA, PCI, or internal security policies. We align delivery practices to agreed contractual terms, including access controls, confidentiality, and subprocessors. We do not use client or candidate data for unrelated marketing or sell personal data.
6. Sharing
We share data only as needed: with subprocessors who provide hosting, communications, or HR infrastructure under strict terms; with clients as part of staffing engagements (e.g. candidate profiles); or when required by law. We do not sell personal data.
7. International transfers
We operate globally. If we transfer data outside the UK, EEA, or your local jurisdiction, we use appropriate safeguards such as standard contractual clauses or adequacy decisions, unless an exception applies.
8. Retention
We keep data only as long as necessary for the purposes above, including resolving disputes and meeting legal retention periods. Engineer applications may be retained for a reasonable period to consider future roles unless you request deletion.
9. Your rights
Subject to local law, you may have rights to access, rectify, erase, restrict, or port your data, and to object to certain processing. Contact hello@acotsglobal.com to exercise rights relating to data we control directly.
10. Security
We implement technical and organisational measures appropriate to the risk, including access controls and encryption in transit where standard. No system is perfectly secure; please protect credentials shared with us.
11. Updates
We may update this policy periodically. Material changes will be reflected by updating this page and the “Last updated” date.